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Out of Office Replies - Outlook
These instructions use Outlook to set Out of Office Replies while you are away.

Quick links to sections in this article: 
Create Out of Office Reply Template   
Set Out of Office Reply Rule  
Turn Off Out of Office Reply Rule Out of Office Replies Online

Create Out of Office Reply Template

Step 1:Start Outlook.

Step 2:Go to File.

Step 3:Select Automatic Replies.

Step 4:This dialogue box will come up. Ensure that you are in the Inside My Organization tab. Select Send Automatic Replies. Type the reply you wish to use.


Step 5:Next select the Outside My Organization tab. Select Send automatic replies, or you can choose Do not send automatic replies. This will still send emails to users inside your organization (E-town network users.) Lastly, type the reply you wish to use for emails received outside of your organization, and click OK.


Set Out of Office Reply Rule

Step 1:
Start Outlook.

Step 2:
Go to File.

Step 3:
Select Automatic Replies.

Step 4:
Click Rules in the bottom left corner of the dialogue box.

Step 5:Click Add Rule.

Step 6:Add your rule with this box. You can set several different kinds of rules. Such as: 1) Only apply to emails received from specific emails, or apply to all messages. 2) Choose to delete certain emails, 3) move the email to a folder or location, 4) copy the email to a folder or location, or 5) to forward the email to someone else or to a personal email address. Click OK when you are done.

Step 7:To add additional rules, repeat steps 3-6.
Turn Off Out of Office Reply Rule

Step 1:Go to File.

Step 2:Click Turn Off under Automatic replies.


Out of Office Replies Online

Step 1:Go to the Outlook Web App in your browser (mail.etown.edu).

Step 2:Click the gear in the top right corner and select Automatic Replies.


Step 3:Check to Send Automatic Replies and check to Send Replies only during this time period. Then set the date and times you will be out of the office. 


Step 4:Type a reply to automatically send to emails from E-town users.


Step 5:Choose to send replies to non-E-town emails and type a message.
This is not recommended, as spammers will be able to see that you are away but that your email account is active. 


Step 6:
Click OK when finished.

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helpdesk.etown.edu/helpconsole2012/kb/default.aspx?pageid=out_of_office_replies_to_all_senders