Home > Microsoft Office > Outlook > Outlook Calendar > Meeting Notifications - Outlook

Meeting Notifications - Outlook
There are a few reasons why you may not be receiving email notifications when someone schedules you in a meeting in Outlook. Here are the issues and what you can do to fix them.
Quick Links to sections in this article: 
Only Delegates See Requests     Calendar Auto-Accepts Meetings      Permission Level Set to Author 

Only Delegates See Requests
If you have added a delegate to your Outlook account, you may have selected for only them to receive meeting requests. You have to go back and select for you to receive a copy of meeting requests.

Step 1:In Outlook, click on the File tab. Click the Account Settings button and choose Delegate Access.

Step 2:Choose My delegates only, but send a copy of meeting requests and responses to me (recommended). Click OK.

Calendar Auto-Accepts Meetings
You may have set your calendar to auto-accept all meeting requests, in which case no email notifications are sent. Here's how to turn auto-accept off.

Step 1:In Outlook, click the File tab and choose Options.
Step 2:Click the Calendar menu from the left pane.

Step 3:
Scroll to the very bottom of the window and choose Resource Scheduling...

Step 4:Remove the check from Automatically accept meeting requests and remove canceled meetings. Click OK.
Step 5:Click OK on the Outlook Options window.

Permission Level Set to Author
You may have set your calendar Permission level to Author. Anyone who receives your shared calendar can then schedule a meeting directly on your calendar. Because the meeting is made on your calendar, you would not receive a notification. You have to change the Permission level.

Step 1:In Outlook, select Calendar from the menu at the bottom of the left pane.
Step 2:With the Home tab selected, click Calendar Permissions in the Share group.
Step 3:Next to Permission Level, you will see Author is selected. Click the dropdown list and make a different selection (Free/Busy time is the default).
Step 4:Click Apply and then OK.

Related Articles