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Keyboard Shortcuts - Outlook
A list of keyboard shortcuts to use in Outlook.
Quick links to sections in this article: 
Main Features  Main View  Compose View  Create Items
Calendar Shortcuts  Contacts Shortcuts Tasks Shortcuts Business Card View
Other Shortcuts  

Main Outlook Features
[Crtl]+[1]  Switch to Mail
[Ctrl]+[2]  Switch to Calendar
[Ctrl]+[3]  Switch to Contacts
[Ctrl]+[4]  Switch to Tasks
[Ctrl]+[5]  Switch to Notes
[Ctrl]+[6]  Switch to Folder List in Navigation Pane
[Ctrl]+[7]  Switch to Shortcuts
[Ctrl]+[Shift]+[b]  Open Address Book

Messages in Main View


Main Window[Tab] / [Shift]+[Tab]  Cycle forward/backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)
[Crtl]+[Shift]+[i]  Go to inbox Folder
[Ctrl]+[Shift]+[o]  Go to Outbox Folder
[Ctrl]+[y]  Go to another folder as specified
[F3] / [Ctrl]+[e]  Go to search box
[Ctrl]+[m] / [F9]  Check for new messages
[Alt]+[Arrow Left] / [Alt]+[Arrow Right]  Go back to previous view/forward to next view
[Ctrl]+[n]  Create new message
[Ctrl]+[Shift]+[m]  Create new message (from any Outlook view)
Navigation Pane[Arrow Up] / [Arrow Down]  Navigate downward/navigate upward in Navigation Pane. Press space or enter to select.  Press shift+tab and/or tab to jump between Message List and Navigation Pane
[Arrow Left] / [Arrow Right]  Collapse or expand group in message list
[a]...[z]  Jump to folder with letter typed.  If more than one folder exists, immediately continue typing second or third letter until reaching folder.
[F2]  Rename folder
[Delete]  Delete folder
Message List and Single Messages[Tab] / [Shift]+[Tab]  Cycle forward/cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)
[Arrow Up] / [Arrow Down]  Move down/move up between messages
[Arrow Left] / [Arrow Right]  Collapse/expand groups (e.g. week)
[Shift]+[Arrow Down] / [Shift]+[Arrow Up]  Select multiple adjacent messages
Press and hold [ctrl], [arrow up] / [arrow down] and [space]  Select multiple non-adjacent messages
[Ctrl]+[Shift]+[v]  Move message to folder
[Insert]  Add Quick Flag to message
[Ctrl]+[Shift]+[g]  Add Custom Flag to message
[Ctrl]+[Alt]+[j]  Mark message as not junk
[Ctrl]+[q] / [Ctrl]+[u]  Mark as read or unread
[Ctrl]+[Alt]+[m]  Mark for download
[Ctrl]+[Alt]+[u]  Clear Mark for Download
[Ctrl]+[Shift]+[w]  Display blocked content menu.  Press ctrl+shift+w, then p to download blocked pictures/images
[Alt]+[Enter]  Show email properties
[Ctrl]+[Shift]+[s]  Post to folder
[Ctrl]+[Shift]+[y]  Copy item to folder
[Space] / [Shift]+[Space]  Page down/page up through message text in Reading Pane
[Enter]  Open message
[Ctrl]+[.] / [Ctrl]+[,]  Jump to next/previous message (in single message view)
[Ctrl]+[p]  Print message
Most Shortcuts work in Message List and when viewing single messages


Messages in Compose View

Manage Messages[Tab]  Cycle between To, Cc, Subject, and Message Body
[Alt]+[m]  Choose From account from which to send message
[Alt]+[u]  Jump to subject
[Alt]+[s]  Send
[Ctrl]+[s] / [Shift]+[F12]  Save Message
[F12]  Save Message As
[Ctrl]+[click]  Jump to URI while in edit mode
[Ctrl]+[k] Insert hyperlink
[Alt]+[n], then [a],[f]  Attach File to message: Insert => Add F
[Alt]+[n], then [a],[s]  Add signature to message:  Insert => Add Signature
Format Message Body[Ctrl]+[x] / [Ctrl]+[c] / [Ctrl]+[v]  Cut/copy/paste
[Alt]+[o]  Display Format menu
[Ctrl]+[Shift]+[p]  Display Font dialog box
[Shift]+[F3]  Switch case between all upper, all lower, and first letter upper.
[Ctrl]+[Shift]+[k]  Switch case to/from small capitals
[Ctrl]+[b]  Switch format to/from bold
[Ctrl]+[i]  Switch format to/from italic
[Ctrl]+[u]  Switch format to/from underline
[Ctrl]+[Shift]+[l]  Add/remove bullets
[Ctrl]+[l]  Align left
[Ctrl]+[r]  Align right
[Ctrl]+[e]  Align center
[Ctrl]+[t] / [Ctrl]+[Shift]+[t]  Increase/decrease indent
[Ctrl]+[[[]] / [Ctrl]+[[[]]  Increase/decrease font size (or use ctrl+shift+;)
[Ctrl]+[Space]  Clear formatting (or use ctrl+shift+z)
[Ctrl]+[Shift]+[h]  Delete next word
[Ctrl]+[Shift]+[j]  Stretch paragraph to fit between margins
[Ctrl]+[Shift]+[s]  Apply styles
[Ctrl]+[t]  Create hanging indent
[Crtl]+[Shift]+[t]  Reduce hanging indent
[Ctrl]+[k]  Insert hyperlink
[Ctrl]+[q]  Remove paragraph formatting

Create Items
[Ctrl]+[Shift]+[a]  Create appointment
[Ctrl]+[Shift]+[c]  Create contact
[Ctrl]+[Shift]+[l]  Create distribution list
[Ctrl]+[Shift]+[x]  Create fax
[Ctrl]+[Shift]+[e]  Create folder
[Ctrl]+[Shift]+[j]  Create journal entry
[Ctrl]+[Shift]+[q]  Create meeting request
[Ctrl]+[Shift]+[m]  Create message
[Ctrl]+[Shift]+[n]  Create note
[Ctrl]+[Shift]+[h]  Create new Microsoft Office document
[Ctrl]+[Shift]+[s]  Post to this folder
[Ctrl]+[t]  Post reply to this folder
[Ctrl]+[Shift]+[p]  Create Search Folder
[Ctrl]+[Shift]+[k]  Create task
[Ctrl]+[Shift]+[u]  Create task request


Calendar Shortcuts

Create and Manage Appointments[Tab] / [Shift]+[Tab]  Select next/select previous appointment in Calendar View
[Ctrl]+[n]  Create new appointment (when in Calendar)
[Ctrl]+[Shift]+[a]  Create new appointment (in any Outlook view)
[Ctrl]+[Shift]+[q]  Create new meeting request
[Ctrl]+[g]  Set up recurrence for an appointment or task
[Tab] / [Shift]+[tab]  Jump to next/previous input field
[Ctrl]+[f]  Forward an appointment or meeting
[Ctrl]+[r]  Reply to meeting request with message
[Ctrl]+[Shift]+[r]  Reply All to meeting request with message
Calendar Views[Ctrl]+[Alt]+[1]  Switch to Day view
[Ctrl]+[Alt]+[2]  Switch to Work Week view
[Ctrl]+[Alt]+[3]  Switch to Full Week view
[Ctrl]+[Alt]+[4]  Switch to Month Week view
[Alt]+[1]...[0]  View from 1 through 10 days
Navigate Calendar[Ctrl]+[Tab] / [F6]  Move between Calendar, TaskPad, and Folder List
[Tab] / [Shift]+[Tab]  Select next/select previous appointment
[Arrow Left] / [Arrow Right]  Got to previous/next day
[Arrow Up] / [Arrow Down]  Go up/down in current view
/ [End]  Go to beginning/end of current view
[Page Up] / [Page Down]  Jump one page up/one page down
[Shift]+[Arrow Up] / [Shift]+[Arrow Down]  Day View: Extend/reduce selected time
[Alt]+[Arrow Down] / [Alt]+[Arrow Up]  Go to same day in next/previous week
[Alt]+[Page Down] / [Alt]+[Page Up]  Go to next or previous month
[Alt]+ / [Alt]+[End]  Go to start or end of week
[Ctrl]+[g]  Go to date


Contacts Shortcuts
[F3] / [Ctrl]+[e]  Find contact or other item
[F11]  Enter name in Search Address Books box
[Shift]+[letter]  In Table or List view of contacts, go to first contact that starts with specific letter
[Ctrl]+[a]  Select all contacts
[Ctrl]+[f]  Create new message address to selected contact
[Ctrl]+[j]  Create Journal entry for selected contact
[Ctrl]+[n]  Create new contact (when in Contacts)
[Ctrl]+[Shift]+[c]  Create new contact (from any Outlook view)
[Ctrl]+[o] / [Ctrl]+[Shift]+[Enter]  Open contact form for selected contact
[Ctrl]+[Shift]+[l]  Create new distribution list
[Ctrl]+[p]  Print
[F5]  Update list of distribution list members
[Ctrl]+[y]  Go to different folder
[Ctrl]+[Shift]+[b]  Open Address Book
[Ctrl]+[Shift]+[f]  Use Advanced Find
[Ctrl]+[Shift]+[.]  In an open contact, open next contact listed
[Esc]  Close contact
[Ctrl]+[Shift]+[x]  Open Web page for selected contact (if one is included)
[Alt]+[d]  Open Check Address dialog box
[Alt]+[Shift]+[1] .. [3]  In contact form, under Internet, display message 1 .. 3 information
[Ctrl]+[Shift]+[d]  Dial new call


Tasks Shortcuts
[Alt]+[F2]  Show or hide To-Do Bar
[Alt]+[c]  Accept task request
[Alt]+[d]  Decline task request
[Ctrl]+[e]  Find task or other item
[Ctrl]+[y]  Open Go To Folder dialog box
[Ctrl]+[n]  Create new task (when in Tasks)
[Ctrl]+[Shift]+[k]  Create new task (from any Outlook view)
[Ctrl]+[Shift]+[u]  Create new task request
[Ctrl]+[o]  Open selected item
[Ctrl]+[p]  Print selected item
[Ctrl]+[a]  Select all items
[Ctrl]+[d]  Delete selected item
[Ctrl]+[f]  Forward tasks as an attachment
[Shift]+[Tab]  Switch between Navigation Pane, Tasks list, and To-Do Bar
[Ctrl]+[j]  Open selected item as Journal item
[Ctrl]+[z]  Undo last action
[Insert]  Flag an item or mark complete


Business Card View
[a]-[z]  One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list
[Arrow Up] / [Arrow Down]  Select previous/select next card
/ [End]  Select first/select last card in list
[Page Up] / [Page Down]  Select first card on current page/next page
[Arrow Right] / [Arrow Left]  Select closest card in next/previous column
[Ctrl]+[Space]  Select or cancel selection of active card
[Shift]+[Arrow Up] / [Shift]+[Arrow Down]  Extend selection to previous/next card
[Ctrl]+[Shift]+[Arrow Up] / [Ctrl]+[Shift]+[Arrow Down]  Extend selection to previous or next card, regardless of starting point
[Shift]+ / [Shift]+[End]  Extend selection to first/last card in list
[Shift]+[Page Up] / [Shift]+[Page Down]  Extend selection to first/last card on previous page
[Tab] / [Shift]+[Tab]  Move to next/move to previous field
[Enter]  Move to next field, or add line to multiline field
[Shift]+[Enter]  Move to previous field without leaving active card
[F2]  Display insertion point in active field to edit text


Other Outlook 2010 Shortcuts
[Ctrl]+[Alt]+[s]  Define Send/Receive groups
[Shift]+[F9]  Start send/receive for current folder, retrieving full items (header, item, and any attachments)
[Ctrl]+[b]  Display Send/Receive progress when send/receive is in progress
[Ctrl]+[Alt]+[Shift]+[F12]  Save Form Design
[Ctrl]+[Shift]+[F11]  Save Form Data
[Ctrl]+[n] when on InfoPath folder  Create new InfoPath form
[Crtl]+[Shift]+[w]  Select Message InfoBar and, if available, show menu of commands
[Alt]+[F11]  Open Visual Basic Editor
[Alt]+[F8]  Play Macro

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