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Keyboard Shortcuts - Outlook
A list of keyboard shortcuts to use in Outlook.
Quick links to sections in this article:
Main Outlook Features
[Crtl]+[1] Switch to Mail
[Ctrl]+[2] Switch to Calendar
[Ctrl]+[3] Switch to Contacts
[Ctrl]+[4] Switch to Tasks
[Ctrl]+[5] Switch to Notes
[Ctrl]+[6] Switch to Folder List in Navigation Pane
[Ctrl]+[7] Switch to Shortcuts
[Ctrl]+[Shift]+[b] Open Address Book
Messages in Main View
Main Window[Tab] / [Shift]+[Tab] Cycle forward/backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)
[Crtl]+[Shift]+[i] Go to inbox Folder
[Ctrl]+[Shift]+[o] Go to Outbox Folder
[Ctrl]+[y] Go to another folder as specified
[F3] / [Ctrl]+[e] Go to search box
[Ctrl]+[m] / [F9] Check for new messages
[Alt]+[Arrow Left] / [Alt]+[Arrow Right] Go back to previous view/forward to next view
[Ctrl]+[n] Create new message
[Ctrl]+[Shift]+[m] Create new message (from any Outlook view)Navigation Pane[Arrow Up] / [Arrow Down] Navigate downward/navigate upward in Navigation Pane. Press space or enter to select. Press shift+tab and/or tab to jump between Message List and Navigation Pane
[Arrow Left] / [Arrow Right] Collapse or expand group in message list
[a]...[z] Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder.
[F2] Rename folder
[Delete] Delete folderMessage List and Single Messages[Tab] / [Shift]+[Tab] Cycle forward/cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)
[Arrow Up] / [Arrow Down] Move down/move up between messages
[Arrow Left] / [Arrow Right] Collapse/expand groups (e.g. week)
[Shift]+[Arrow Down] / [Shift]+[Arrow Up] Select multiple adjacent messages
Press and hold [ctrl], [arrow up] / [arrow down] and [space] Select multiple non-adjacent messages
[Ctrl]+[Shift]+[v] Move message to folder
[Insert] Add Quick Flag to message
[Ctrl]+[Shift]+[g] Add Custom Flag to message
[Ctrl]+[Alt]+[j] Mark message as not junk
[Ctrl]+[q] / [Ctrl]+[u] Mark as read or unread
[Ctrl]+[Alt]+[m] Mark for download
[Ctrl]+[Alt]+[u] Clear Mark for Download
[Ctrl]+[Shift]+[w] Display blocked content menu. Press ctrl+shift+w, then p to download blocked pictures/images
[Alt]+[Enter] Show email properties
[Ctrl]+[Shift]+[s] Post to folder
[Ctrl]+[Shift]+[y] Copy item to folder
[Space] / [Shift]+[Space] Page down/page up through message text in Reading Pane
[Enter] Open message
[Ctrl]+[.] / [Ctrl]+[,] Jump to next/previous message (in single message view)
[Ctrl]+[p] Print message
Most Shortcuts work in Message List and when viewing single messages
Messages in Compose View
Manage Messages[Tab] Cycle between To, Cc, Subject, and Message Body
[Alt]+[m] Choose From account from which to send message
[Alt]+[u] Jump to subject
[Alt]+[s] Send
[Ctrl]+[s] / [Shift]+[F12] Save Message
[F12] Save Message As
[Ctrl]+[click] Jump to URI while in edit mode
[Ctrl]+[k] Insert hyperlink
[Alt]+[n], then [a],[f] Attach File to message: Insert => Add F
[Alt]+[n], then [a],[s] Add signature to message: Insert => Add SignatureFormat Message Body[Ctrl]+[x] / [Ctrl]+[c] / [Ctrl]+[v] Cut/copy/paste
[Alt]+[o] Display Format menu
[Ctrl]+[Shift]+[p] Display Font dialog box
[Shift]+[F3] Switch case between all upper, all lower, and first letter upper.
[Ctrl]+[Shift]+[k] Switch case to/from small capitals
[Ctrl]+[b] Switch format to/from bold
[Ctrl]+[i] Switch format to/from italic
[Ctrl]+[u] Switch format to/from underline
[Ctrl]+[Shift]+[l] Add/remove bullets
[Ctrl]+[l] Align left
[Ctrl]+[r] Align right
[Ctrl]+[e] Align center
[Ctrl]+[t] / [Ctrl]+[Shift]+[t] Increase/decrease indent
[Ctrl]+[[[]] / [Ctrl]+[[[]] Increase/decrease font size (or use ctrl+shift+;)
[Ctrl]+[Space] Clear formatting (or use ctrl+shift+z)
[Ctrl]+[Shift]+[h] Delete next word
[Ctrl]+[Shift]+[j] Stretch paragraph to fit between margins
[Ctrl]+[Shift]+[s] Apply styles
[Ctrl]+[t] Create hanging indent
[Crtl]+[Shift]+[t] Reduce hanging indent
[Ctrl]+[k] Insert hyperlink
[Ctrl]+[q] Remove paragraph formatting
Create Items
[Ctrl]+[Shift]+[a] Create appointment
[Ctrl]+[Shift]+[c] Create contact
[Ctrl]+[Shift]+[l] Create distribution list
[Ctrl]+[Shift]+[x] Create fax
[Ctrl]+[Shift]+[e] Create folder
[Ctrl]+[Shift]+[j] Create journal entry
[Ctrl]+[Shift]+[q] Create meeting request
[Ctrl]+[Shift]+[m] Create message
[Ctrl]+[Shift]+[n] Create note
[Ctrl]+[Shift]+[h] Create new Microsoft Office document
[Ctrl]+[Shift]+[s] Post to this folder
[Ctrl]+[t] Post reply to this folder
[Ctrl]+[Shift]+[p] Create Search Folder
[Ctrl]+[Shift]+[k] Create task
[Ctrl]+[Shift]+[u] Create task request
Calendar Shortcuts
Create and Manage Appointments[Tab] / [Shift]+[Tab] Select next/select previous appointment in Calendar View
[Ctrl]+[n] Create new appointment (when in Calendar)
[Ctrl]+[Shift]+[a] Create new appointment (in any Outlook view)
[Ctrl]+[Shift]+[q] Create new meeting request
[Ctrl]+[g] Set up recurrence for an appointment or task
[Tab] / [Shift]+[tab] Jump to next/previous input field
[Ctrl]+[f] Forward an appointment or meeting
[Ctrl]+[r] Reply to meeting request with message
[Ctrl]+[Shift]+[r] Reply All to meeting request with messageCalendar Views[Ctrl]+[Alt]+[1] Switch to Day view
[Ctrl]+[Alt]+[2] Switch to Work Week view
[Ctrl]+[Alt]+[3] Switch to Full Week view
[Ctrl]+[Alt]+[4] Switch to Month Week view
[Alt]+[1]...[0] View from 1 through 10 daysNavigate Calendar[Ctrl]+[Tab] / [F6] Move between Calendar, TaskPad, and Folder List
[Tab] / [Shift]+[Tab] Select next/select previous appointment
[Arrow Left] / [Arrow Right] Got to previous/next day
[Arrow Up] / [Arrow Down] Go up/down in current view
/ [End] Go to beginning/end of current view
[Page Up] / [Page Down] Jump one page up/one page down
[Shift]+[Arrow Up] / [Shift]+[Arrow Down] Day View: Extend/reduce selected time
[Alt]+[Arrow Down] / [Alt]+[Arrow Up] Go to same day in next/previous week
[Alt]+[Page Down] / [Alt]+[Page Up] Go to next or previous month
[Alt]+ / [Alt]+[End] Go to start or end of week
[Ctrl]+[g] Go to date
Contacts Shortcuts
[F3] / [Ctrl]+[e] Find contact or other item
[F11] Enter name in Search Address Books box
[Shift]+[letter] In Table or List view of contacts, go to first contact that starts with specific letter
[Ctrl]+[a] Select all contacts
[Ctrl]+[f] Create new message address to selected contact
[Ctrl]+[j] Create Journal entry for selected contact
[Ctrl]+[n] Create new contact (when in Contacts)
[Ctrl]+[Shift]+[c] Create new contact (from any Outlook view)
[Ctrl]+[o] / [Ctrl]+[Shift]+[Enter] Open contact form for selected contact
[Ctrl]+[Shift]+[l] Create new distribution list
[Ctrl]+[p] Print
[F5] Update list of distribution list members
[Ctrl]+[y] Go to different folder
[Ctrl]+[Shift]+[b] Open Address Book
[Ctrl]+[Shift]+[f] Use Advanced Find
[Ctrl]+[Shift]+[.] In an open contact, open next contact listed
[Esc] Close contact
[Ctrl]+[Shift]+[x] Open Web page for selected contact (if one is included)
[Alt]+[d] Open Check Address dialog box
[Alt]+[Shift]+[1] .. [3] In contact form, under Internet, display message 1 .. 3 information
[Ctrl]+[Shift]+[d] Dial new call
Tasks Shortcuts
[Alt]+[F2] Show or hide To-Do Bar
[Alt]+[c] Accept task request
[Alt]+[d] Decline task request
[Ctrl]+[e] Find task or other item
[Ctrl]+[y] Open Go To Folder dialog box
[Ctrl]+[n] Create new task (when in Tasks)
[Ctrl]+[Shift]+[k] Create new task (from any Outlook view)
[Ctrl]+[Shift]+[u] Create new task request
[Ctrl]+[o] Open selected item
[Ctrl]+[p] Print selected item
[Ctrl]+[a] Select all items
[Ctrl]+[d] Delete selected item
[Ctrl]+[f] Forward tasks as an attachment
[Shift]+[Tab] Switch between Navigation Pane, Tasks list, and To-Do Bar
[Ctrl]+[j] Open selected item as Journal item
[Ctrl]+[z] Undo last action
[Insert] Flag an item or mark complete
Business Card View
[a]-[z] One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list
[Arrow Up] / [Arrow Down] Select previous/select next card
/ [End] Select first/select last card in list
[Page Up] / [Page Down] Select first card on current page/next page
[Arrow Right] / [Arrow Left] Select closest card in next/previous column
[Ctrl]+[Space] Select or cancel selection of active card
[Shift]+[Arrow Up] / [Shift]+[Arrow Down] Extend selection to previous/next card
[Ctrl]+[Shift]+[Arrow Up] / [Ctrl]+[Shift]+[Arrow Down] Extend selection to previous or next card, regardless of starting point
[Shift]+ / [Shift]+[End] Extend selection to first/last card in list
[Shift]+[Page Up] / [Shift]+[Page Down] Extend selection to first/last card on previous page
[Tab] / [Shift]+[Tab] Move to next/move to previous field
[Enter] Move to next field, or add line to multiline field
[Shift]+[Enter] Move to previous field without leaving active card
[F2] Display insertion point in active field to edit text
Other Outlook 2010 Shortcuts
[Ctrl]+[Alt]+[s] Define Send/Receive groups
[Shift]+[F9] Start send/receive for current folder, retrieving full items (header, item, and any attachments)
[Ctrl]+[b] Display Send/Receive progress when send/receive is in progress
[Ctrl]+[Alt]+[Shift]+[F12] Save Form Design
[Ctrl]+[Shift]+[F11] Save Form Data
[Ctrl]+[n] when on InfoPath folder Create new InfoPath form
[Crtl]+[Shift]+[w] Select Message InfoBar and, if available, show menu of commands
[Alt]+[F11] Open Visual Basic Editor
[Alt]+[F8] Play Macro
| Author: karperc | Last Updated: 3/26/2018 12:24 PM | Page Views: 3164 |
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