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Export and Import Folders - Outlook
How to export your Outlook messages into a folder that can be put onto another computer.
Quick links to sections in this article: 
Export Folder as a PST File       Export Folder as a PDF       Fix Adobe Add-In      Import PST File

Note: You will need a flash drive or other backup location to complete these steps.

Export Folder as a .PST File

Step 1:On your computer, open Outlook. Click the File tab, choose Open, and then click Import.

Step 2:Select Export to a file, then click Next>.

Step 3:Choose Outlook Data File (.pst) and click Next>.

Step 4:Select the folder that you wish to export. Click Next>.

Step 5:Click Browse... to choose the location for your file.


Step 6:Choose the location and name your file. Click OK.

Step 7:Select your duplicate options and click Finish.

Step 8:You may enter a password if you'd like, or just click OK

Step 9:
Outlook will show a loading bar to indicate that the mailbox is being saved. Navigate to the location where you saved your Outlook Data File. Save the file to a backup location, such as a flash drive, so that it can be opened on the other computer.

Export Folder as a PDF

You will need to have Acrobat installed to follow this process. Instructions for downloading Adobe software through E-town are here.

Step 1:Right-click the folder that you wish to export. Select Convert "folder name" to Adobe PDF. If you don't see that option, jump to Fix Adobe Add-In.

Step 2:Click Save.

Step 3:Wait for the conversion process to finish. Depending on the size of the folder, this could take quite a while.

Step 4:Open the PDF. The emails from the folder will be listed at the top. When you select an email to read, it will appear in the bottom box.



Fix Adobe Add-In

Step 1: Click the File tab in the upper left corner.


Step 2:Click Manage COM Add-ins near the bottom.


Step 3:If you see an Add-in called Acrobat PDFMaker Office COM Addin, click Always enable this add-in, close the pop-up window, and return to step 1 of the export process. If you do not see this option, close the window and continue to step 4.

Step 4:Click Options.


Step 5:Click Add-ins, then click Go... next to Manage: COM Add-ins.


Step 6:Check Acrobat PDFMaker Office COM Addin and then click OK. Close the pop-up window, and return to step 1 of the export process. If you don't see the PDFMaker option, close the pop-up window and continue to step 7.


Step 7:Follow the instructions on this page to download Acrobat DC, then return to step 1 and complete the process.

Import Message Folder on Another Computer

Step 1:Open Outlook on the other computer. Insert the flashdrive or open the other backup location for the file you saved. Step 2:Click the File tab, choose Open, and then click Import.

Step 3:Select Import from another program or file. Click Next>.

Step 4:Choose Outlook Data File (.pst) and click Next>.

Step 5:Click Browse...

Step 6:Find and select your file, then click Open.

Step 7:Select your duplicate options and click Next>.

Step 8:Choose your folder. Select Import items into same folder in, and choose your mailbox. Click Finish.

Step 9:The messages from your computer will appear in Outlook on the different computer.

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helpdesk.etown.edu/helpconsole2012/KB/default.aspx?pageid=export_messages